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Main Principles For Suppliers
DCE Group Ltd provides and fully comprehensive service to our clients and we are fully aware of the responsibility we bear toward our customers, employees and the communities in which we work. Thus, we have given ourselves a strict set of ethical values to guide us in our business dealings.
We expect all our suppliers, i.e., all companies who do business with to adhere to the same ethical principles. For this purpose, DCE Group Ltd has drawn up this Supplier Code of Conduct, which sets the standards for doing business with us.
Laws and Ethical Standards
The supplier shall comply and work in accordance with all laws applicable to its business. This especially applies to:
The supplier must ensure that it works within any national laws/regulations if they should allow children to perform light duties. This should not in any circumstances hinder a minor from the completion of compulsory schooling or training, or be harmful to their health or development.
The supplier shall make no use of forced or compulsory labour. Compensation and Working Hours The supplier shall comply with the respective national laws and regulations regarding working hours, wages and benefits.
The supplier does not discriminate on the basis of race, religion, disability, age, sexual orientation or gender.
Health & Safety
We expect our suppliers to strive to implement the standards of occupational health and safety at a high level. The supplier complies with applicable occupational health and safety regulations and provides a work environment that is safe and conducive to good health, in order to preserve the health of employees and prevent accidents, injuries and work related illnesses.
Business Continuity Planning
The supplier shall be prepared for any disruptions of its business (e.g. natural disasters, terrorism, software viruses, illness, pandemic, infectious diseases). This preparedness especially includes disaster plans to protect both employees and the environment as far as possible from the effects of possible disasters that arise within the domain of operations.
The supplier shall comply with all national or international antibribery or anti-corruption standards. In particular, the supplier may not offer services, gifts or benefits to any DCE Group Employees in which to influence the employee’s conduct in their dealings with DCE Group Ltd
The supplier shall comply with all applicable environmental laws, regulations and standards as well as implement an effective system to identify and eliminate potential hazards to the environment.
Business Partner Dialogue
DCE Group Ltd would encourage the supplier to communicate the principles stated in the Supplier Code of Conduct to its subcontractors and other business partners who are involved in supplying any products or services to DCE Group Ltd and motivate such parties to adhere to the same standards
Compliance with the Supplier Code of Conduct
DCE Group Ltd reserves the right, upon reasonable notice, to check compliance with the requirements of the Supplier Code of Conduct. DCE Group Ltd encourages its suppliers to implement their own binding guidelines for ethical behaviour.
Main Principles for Suppliers
The supplier encourages its suppliers to adhere to the ethical standards, human rights, health and safety standards and environmental standards upon which this agreement is based, as part of fulfilling their contractual obligations. Any breach of the obligations stipulated in this Supplier Code of Conduct will be investigated and discussed with the supplier.
Procurement covers all the business processes associated with purchasing the goods/services/works we use to run our business. This Policy seeks to:
1.1 Define the methods by which DCE Group Ltd can acquire goods and services;
1.2 Be fair and equitable to all parties involved;
1.3 Enable all processes to be monitored and recorded
1.4 Ensure that the best possible outcome is achieved for DCE Group Ltd.
2. POLICY OBJECTIVE
DCE Group Ltd aims to achieve advantageous procurement outcomes by:
2.1 Enhancing value for money through fair, competitive, non-discriminatory procurement;
2.2 Promoting the use of resources in an efficient, effective and ethical manner;
2.3 Making decisions with probity, accountability and transparency;
2.4 Raise performance standards through fair management of our suppliers, to get the best service and value for money
2.5 Appropriately managing risk
2.6 Ensuring compliance with all relevant legislation.
3. PROCUREMENT PRINCIPLES
DCE Group Ltd will consider the following principles in its acquisition of goods and services:
3.1 Obtaining Value for Money
This is not restricted to price alone, an assessment of value for money may include the following areas in determining the right course of action:-
The contribution the supplier may have to DCE Group Ltd long term plans
3.1.1 Any relevant direct and indirect benefits to DCE Group Ltd, both tangible and intangible;
3.1.2 Efficiency and effectiveness of the proposed procurement activity;
3.1.3 The performance history, and quality, scope of services and support of each prospective supplier;
3.1.4 Fit for purpose of the proposed goods or service;
3.1.5 DCE Group Ltd internal administration costs;
3.1.6 Technical compliance issues;
3.1.7 Any potential risk exposure
3.1.8 Value of any associated environmental benefits.
3.2 Probity, Ethical Behaviour and Fair Dealing
DCE Group Ltd will behave with impartiality, fairness, independence, openness and integrity in all discussions and negotiations.
3.3 Accountability, Transparency and Reporting
Any employee of DCE Group Ltd will adopt an open policy with suppliers and clients and the Company will maintain a reporting system
to record all purchases made for the Company or relevant projects.
3.4 Ensuring compliance with all relevant legislation
DCE Group Ltd will comply with any regulations/laws as laid down within the Countries it operates
3.5 Encouragement of the development of relationships with local business and suppliers
3.5.1 Where possible look to recruit any employment opportunities within the local area
3.5.2 Develop and maintain strong communication networks with our suppliers and clients.
3.6 Environmental protection
DCE Group Ltd is committed to preventing pollution and complying with all relevant legislation. It is our policy to: –
3.6.1 Adopt where possible purchasing practices which conserve natural resources;
3.6.2 Purchase recycled and environmentally preferred products where possible and
applicable to the needs of the business
3.6.3 Integrate relevant principles of minimising the use of energy, waste and natural resources
3.7 Occupational, Health & Safety
DCE Group Ltd ensures as far as reasonably practicable the health and welfare of all its employees and others who may be affected by our undertakings. The Company has in place a full Health & Safety Policy which is regularly reviewed and all Employees are aware of the requirement to work within a safe environment.
4. PROCUREMENT METHODS
DCE Group Ltd having regard to its Procurement Principles and any other factors considered relevant by the Company, in its absolute discretion determine to utilise one or more of the following procurement methods:
4.1 Direct Purchasing
This is where DCE Group Ltd purchases from a single source where the supplier already has a successful service history with the Company.
4.2 Quotations (Informal)
DCE Group Ltd may obtain quotations for either material or services from suppliers prior to agreeing end costs within Clients for specific projects or needs.
4.3 Purchase Orders
DCE Group Ltd for the vast amount of the purchasing will issue a Purchase Order (PO) number to the supplier for the relevant goods/services. This allows correct control/delivery and accounting processes.
DCE Group Ltd record purchases within our Purchase Order process. Any specific dialogue on a service would be filed within the Project Files maintained on the Company’s IT system.
6. EXEMPTIONS FROM THIS POLICY
This Policy contains general guidelines to be followed by DCE Group Ltd in its procurement activities. There may be emergencies, or procurements in which DCE Group will need to waive application of this policy or parts thereof. Some examples of this may be:
6.1 Emergency situations threatening life and or property
6.2 Timing constraints of our client or project
DCE Group Ltd, Joint Chairman David Cox is responsible for the content of this policy and any amendments will need his approval
8.1 DCE Group Ltd may revise or review this Policy at any time (but not so as to affect any process that has already commenced)
8.2 DCE Group Ltd will review this policy every 3 years
We are committed to eliminating acts of modern-day slavery and human trafficking within our business and from within our supply chains. Our annual turnover is under £36 million and although we are not legally obliged to report on slavery and human trafficking, this statement is made in accordance with section 54(1) of the Modern Slavery Act 2015 and is our slavery and human trafficking statement for the Company.
ORGANISATIONAL STRUCTURE, BUSINESS AND SUPPLY CHAINS
We are a Design and Construction company within the Exhibition and Events sector and we are an independent company operating within the UK, Europe and USA. Our business comprises one manufacturing unit and associated head office support based at the above address. Our supply chains are all UK wholesale or retail suppliers of various materials, ranging from wood, fabric, metal work etc
POLICY ON SLAVERY AND HUMAN TRAFFICKING
We are committed to ensuring that there is no modern slavery or human trafficking in any part of our business or in our supply chains. This policy reflects our commitment to acting ethically and with integrity in all our business relationships.
We consider ourselves to be a ‘low risk’ business with regard to slavery and human trafficking. However, we foster a culture that encourages the identification and reporting of any such risks within our business. We recruit all our employees either directly or through recruitment agencies who are members of the Recruitment and Employment Confederation. We do not recruit from outside the UK or use agency workers.
ASSESSING AND MANAGING RISK
We have a whistleblowing policy in place and, as part of our efforts to identify and mitigate risks within our supply chain, we will be asking them to confirm that they have adequate policies in place.
EFFECTIVENESS IN COMBATING SLAVERY AND HUMAN TRAFFICKING
We have zero tolerance to slavery and human trafficking. To ensure that all those in our supply chains comply with our values we will be providing all our main suppliers with a copy of this statement as well as placing a copy on our Web Site.
We ensure all our staff are educated on this subject and are aware of this statement via induction